Conference Event Production

Unite Every Part of Your Conference

Your conference needs more than a stage. It needs a production plan that connects presentations, branded environments and the attendee experience across the venue.

• General Session and Breakout AV: Make presentations easy to see and hear with audio systems, microphones, screens and video support selected for each room. Coordinate keynote, panel and breakout requirements so your program can move smoothly between sessions.
• Custom Stages and Scenic Fabrication: Give your conference a recognizable visual identity with custom stage backdrops, scenic structures and branded elements. Our design and fabrication teams turn your concept into an environment suited to the space and program.
• Lighting and Rigging: Focus attention on speakers and shape the atmosphere throughout the venue. Plan stage lighting, ambient lighting and rigging around the event design, technical needs and venue requirements.
• Sponsor and Brand Environments: Create places for attendees to discover, connect and interact. Integrate sponsor displays, branded lounges, product demonstration areas and photo moments into the conference environment.
• Curated Furniture and Décor: Support conversation and comfort with lounge seating, tables, bars and decorative accents selected for your event. Rentals are curated through your Display Group sales representative as part of a full-service project.
• Show Management and Hybrid Support: Connect the run of show with technical execution, rehearsals and on-site production support. For hybrid programs, align streaming, video and audio requirements with the experience of attendees in the room and online.

• Define the Production Scope: Share your objectives, date, venue, attendance, agenda and budget range. Map general sessions, breakout rooms, sponsor areas and hybrid needs.
• Design the Environment: Develop layouts, scenic concepts and technical plans. Align sightlines, speaker positions, presentation formats and branded touchpoints.
• Build and Prepare: Prepare custom scenic elements, furniture and equipment. Coordinate venue access, power, rigging, rehearsals and the run of show.
• Produce the Conference: Install the environment, test systems and support the agreed live program. Coordinate session transitions and production changes through teardown.

Built Around Your Conference Format

• Corporate conferences and leadership meetings: Branded stages and presentation environments for strategic conversations.
• Sales kickoff meetings: General sessions, breakouts and recognition moments that support your team’s agenda.
• Industry conventions and association events: Coordinated session production and spaces for attendee connections.
• Summits and panel programs: Speaker-focused staging, audio and visuals for content-led events.
• Conferences with sponsor activations: Custom displays and engagement areas that carry sponsor brands into the experience.